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Awarded AI Cheat Sheet

A quick reference for getting the most out of Awarded AI.

Written by Christian Ferreira

Before You Start

  • Check the work. AI can get things wrong, especially on details that matter. Always verify anything mission-critical.

  • Look for citations. When you're working from uploaded files, citations appear at the bottom of each chat. Check them.

  • Be specific. Clear instructions, details, and examples get better results than vague requests.

  • Keep the conversation going. Your first response rarely needs to be your last. Correct and refine as you go.

  • Think of it as an assistant, not an autopilot. AI can get you most of the way through a task, but it still needs your direction and your final review.

Key Use Cases

Awarded AI is your system of record, the place where your team finds, wins, and delivers on opportunities.

Find:

  • Search and analyze solicitations

  • Research agencies and customers

  • Search and match past performance

  • Run pursuit evaluations and gate reviews

Win:

  • Draft and refine proposal sections

  • Review and edit responses

  • Build outlines, compliance matrices, and win themes

  • Develop solutions and differentiators

  • Storyboard and run kickoffs

Deliver:

  • Track debriefs and post-proposal analysis

  • Plan and schedule projects

  • Build staffing and teaming plans

  • Summarize files, emails, and meeting transcripts

And so much more.

Simple Prompting

Prompt Building Blocks

Act as a [role]: CEO, Proposal Writer, Proposal Reviewer, Legal Reviewer, Compliance Reviewer, CGO, Analyst, Teacher, Solution Architect, Proposal Evaluator

Show as [format]: Narrative, Table, Outline, Bullets, Summary, Report, Email, Presentation, LinkedIn Post, CSV

Write in [tone]: Active Voice, Passive Voice, First Person, Third Person, Formal, Technical, Detailed, Simple, Professional, 10th Grade Reading Level

Create a [task]: 3-Year Growth Strategy, Detailed Proposal Outline, Competitor SWOT Analysis, Executive Summary, Formal Email to a Government Official, Gate Review Presentation, Staffing Plan

Set specific rules:

  • "Only use active voice."

  • "Only use a formal tone."

  • "Write at a 12th grade reading level."

  • "Start every response with 'We comply.'"

Example Prompts

  • Proposal writing: "Draft an executive summary highlighting our key differentiators and win themes for a proposal targeting [agency/project]."

  • Proposal reviewing: "Review this section for compliance with FAR [regulation] and suggest improvements to strengthen our evaluation score."

  • Capture planning: "Create a capture plan for [opportunity], focused on risks, differentiators, and competitor analysis."

  • Gate reviews: "Generate a Gate 1 review presentation covering risks, opportunities, and compliance alignment for [opportunity]."

  • Summarizing: "Summarize this RFP into a bulleted list of key requirements and evaluation criteria."

  • Emails: "Draft a formal email to [agency/partner] introducing our approach and requesting a meeting."

Key Features

  • AI Chat – A general chat assistant, similar to ChatGPT or Copilot, for questions, writing, research, and custom personas.

  • AI Draft – Highlight requirements in the file viewer and get a draft response back.

  • AI Review – Check a response against the original requirements using criteria like compliance, risk, and readability.

  • Bid Search – Search and filter opportunities that match your company's profile, with AI-assisted analysis.

  • Pipeline – Track and collaborate on opportunities, with a workbench for tasks, files, and details.

  • Datahub – Centralize your files and data, including SharePoint, to sharpen the AI's answers.

Personas

Strategy Consultant, Growth Consultant, Proposal Writer, Proposal Reviewer, Compliance Reviewer, Solution Architect


Graphics

  • "Create an org chart for [team/project]."

  • "Build a mind map of [proposal themes]."

  • "Generate a flow chart for [process]."

  • "Design a Gantt chart for [project timeline]."

AI Models & Tools

  • GPT models – General purpose, research

  • Claude models – Writing, summarization

  • Custom AI Assistants – Standing instructions for tasks you repeat often

  • USA Spending – Search federal historical spending data

  • Web Search – Pull current information from the internet

  • Compliance Matrix – Right-click any file and select "Generate Compliance Matrix"

© 2026 Procurement Sciences, Inc. All rights reserved. Unauthorized reproduction or distribution of this material is prohibited.

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