The Prompts & Assistants Libraries provide a centralized location for discovering, organizing, and managing reusable AI resources across Procurement Sciences.
Whether you're looking for a proven prompt, a specialized assistant, or creating your own resources, the libraries make it easy to find and access the tools you need.
Accessing the Libraries
From the Libraries section, users can browse available prompts and assistants across the organization.
Resources can be organized by category and filtered to help users quickly locate relevant content.
Browsing Resources
The libraries support multiple ways to discover content:
Browse by category
Search by keyword
Filter results to narrow your view
View resource details before use
Favorite frequently used resources for quick access
Categories help group related prompts and assistants by business function, making it easier to locate resources for specific workflows.
Examples include:
Business Development
Proposal Writing
Capture
Marketing
Recruitment & HR
Delivery & PMO
Strategic Planning
Opportunity & Risk
Utilities
Learning & Tips
Personas (moved to Assistant Library)
Quick Edits (moved to Prompt Library)
It’s important to note that existing private and shared prompts and assistants will automatically show in the "uncategorized" category.
Managing Visibility
Resources may be available in different visibility groups depending on permissions and sharing settings.
While all users can edit categories for their private resources, only Admins and Super Admins can assign categories and create and edit shared prompts and assistants.
Private
Resources that are only visible to you.
Shared
Resources that have been shared with other users or teams.
Global
Resources that are available across the organization.
These visibility options help teams collaborate while maintaining control over who can access specific resources.
Using Tags and Categories
Tags and categories help organize resources and improve discoverability.
When creating or editing prompts and assistants, users can assign:
Categories
Tags
Names and descriptions
Using consistent tagging and categorization makes it easier for other users to find and reuse resources.
Creating New Resources
Users can create new prompts and assistants directly from the libraries.
When creating a resource, you can:
Enter a name and description.
Assign a category.
Add relevant tags.
Configure visibility and sharing settings.
Save the resource to the appropriate library.
Once saved, resources can be managed and updated as business needs evolve.
Favorites
Frequently used assistants can be added to Favorites for faster access.
Using Favorites helps users quickly launch commonly used resources without searching through the full library.
Best Practices
To keep libraries organized and useful:
Use clear, descriptive names.
Assign appropriate categories.
Add meaningful tags.
Keep descriptions concise and informative.
Share resources when they can benefit other teams.
Regularly review and update existing resources.
Benefits of the Libraries
The Prompts & Assistants Libraries help organizations:
Standardize AI workflows.
Promote reuse of proven resources.
Improve consistency across teams.
Reduce duplicate effort.
Scale organizational knowledge and best practices.
By centralizing prompts and assistants in a searchable, organized library, teams can quickly find the right resource and focus on delivering results.